The Scout Association in the United Kingdom is a membership organisation. To enable it to operate and to communicate with its Members, it is necessary to maintain records. This includes the names, addresses, dates of birth and contact details of members and the names, addresses and contact details for their parents/guardians. We also keep details of members’ progress through Scouting (eg badges gained and activities attended). Information held by the Group may be shared from time to time within Scouting, including with the national Headquarters of the Scout Association.
Under the Data Protection Act 1998, certain information is classed as ‘Sensitive Personal Data’. In a Scouting context this may include information about health, disabilities and religious beliefs. Such information is held by the Group to ensure that Leaders are prepared for any emergencies that may arise and to help ensure the safety of all members. It is held securely and is only available to Leaders within the Group who require access to it.
All the information held by the Group is used in connection with members’ membership of the Scout Movement in the United Kingdom. This includes membership management and communications. None of the information is passed to any third parties without express consent.
Sections also take photos of activities for display at the Registration Nights and for use in Section Newsletters, the Group website, and other media. If you have any concerns about this, please speak to the relevant Section Leader.